Tier 1: Simple Website Service
$100 build + $11/month hosting. A modern, mobile-friendly town website with core public pages, Cloudflare hosting, SSL, and basic maintenance.
Municipal Automation Proposal · April 2026
Make Milton’s part-time clerk workload actually workable.
AI-City proposes a practical system for agendas, minutes, notices, records, ordinances, resident requests, and website publishing — built around Milton’s real Town Clerk posting and small-town budget.
$18/hrposted Municipal Clerk pay
32maximum hours per month
8 hrs/wkto manage meetings, records, ordinances, notices, website, and admin support
The Problem
The posting asks one part-time person to carry a full municipal workflow.
Milton’s Municipal Clerk posting includes official meetings, public notices, advertisements, agendas, minutes, records custody, ordinance maintenance, website help, and administrative support to the Mayor. That is a serious public responsibility for roughly eight hours per week.
Risk without a better system
- Important records scattered across files, PDFs, emails, and web pages
- Website updates dependent on whoever has time and technical comfort
- Minutes and notices recreated manually instead of generated from templates
- Resident requests handled through phone notes, email threads, and memory
- Continuity risk when a single part-time person leaves or is unavailable
AI-City Recommendation
Start simple, or automate the whole clerk workflow.
Milton does not have to choose a full platform on day one. AI-City can deliver a clean website-only service first, then expand into the full municipal automation package when the Town is ready.
Tier 2: Full Municipal Automation
$1,100 setup + $499/month. Website plus meeting workflows, records, ordinances, resident requests, mobile dashboard/chat, website publishing, and Facebook-ready drafts.
Automate the repeatable clerical structure. Keep humans in charge of judgment and approval.
The full system should not replace the Mayor, Board, Clerk, or public accountability. It should remove repetitive formatting, filing, publishing, tracking, and reminder work so Milton’s human officials can focus on decisions and residents.
Public website
Fast, mobile-friendly municipal website for residents, businesses, visitors, notices, services, and records.
Meeting management
Agenda builder, packet generator, transcript builder and analyzer, minutes drafts, motion/vote/action tracking, and publication workflows.
Records archive
Searchable official records and ordinance versions organized by date, type, topic, and meeting.
Resident intake
Online forms for public records, permits, food truck inquiries, contact requests, and citizen concerns.
Mayor dashboard
One control panel for pending approvals, open requests, deadlines, notices, recently published items, and social media controls.
Mobile dashboard chat
Mayor or staff can use one mobile-friendly dashboard/chat to draft website updates, publish approved notices, and prepare Facebook posts from the same place.
What We Build
A working municipal operations layer for a small town.
This is not an enterprise government software platform. It is a practical AI-City build tailored to Milton’s actual clerk workload, public website, and resident communication needs.
1. Website modernization
- Home, Government, Residents, Business, Discover, Contact
- Meeting notices, agendas, minutes, ordinances, RFPs/RFQs
- Visitor and downtown promotion for Milton’s historic assets
- Mobile-first design with fast Cloudflare hosting
2. One dashboard for website + communications
- Use a mobile-friendly dashboard/chat to request website edits in plain English
- Publish notices, agendas, minutes, ordinances, reports, and announcements from the same dashboard
- Automatic placement in the correct website section
- Draft-and-approve Facebook posts generated from public notices, meetings, events, and alerts
- Expiration dates for temporary notices
- Archive copies retained automatically
3. Meeting management
- Agenda builder for regular meetings, work sessions, and special called meetings
- Board packet generator
- Transcript builder and analyzer for meeting audio or notes
- Minutes draft generator from notes, audio, or transcript
- Motion, vote, and action-item extraction
4. Public notice templates
- Public hearings, ordinance updates, meeting changes, RFP/RFQ deadlines, bid notices
- Web-ready, print-ready, email-ready, and Facebook-ready versions
- Public log showing what was posted and when
5. Records & ordinance manager
- Searchable records archive
- Current and historical ordinance versions
- Before/after change summaries
- Exportable backups for Town ownership
6. Resident request tracker
- Reference number for each request
- Status tracking and internal notes
- Assignments and reminders
- Optional resident email updates
7. Water & utility communication
- Annual Drinking Water Quality Report workflow
- Outage, maintenance, and boil advisory templates
- Email/SMS notification list for opt-in residents
- Archive of water notices and reports
8. Community growth tools
- Business directory with approval workflow
- Event submission and event calendar
- Visitor pages for Broad Street, Thomas Day, Commercial Row, Dan River access, dining, and lodging
- Mobile dashboard/chat updates for business listings, visitor highlights, and event pages
- Automated Facebook post drafts for approved events, visitor highlights, business spotlights, and town announcements
- Optional newsletter from already-published town updates
Before vs. After
From scattered manual work to a clear municipal workflow.
| Need | Manual / part-time only | AI-City system |
|---|---|---|
| Agendas | Manually formatted each meeting | Generated from structured form |
| Minutes | Written from scratch | Drafted from notes/audio, then human-reviewed |
| Notices | Recreated and manually posted | Template-driven, logged, and published |
| Website + Facebook updates | Requires website editing and separate social posting | Mobile dashboard/chat for website edits, one-click publishing, and Facebook-ready post drafts |
| Records | Files, PDFs, folders, and memory | Searchable archive |
| Resident requests | Phone/email/paper notes | Trackable intake and status |
| Continuity | Depends heavily on one person | System keeps structure when people change |
Pricing
Tier 1
Simple Website Service
$100 build
$11 / month hosting
For a clean, fast, mobile-friendly town website without the full automation layer.
- Modern public-facing website refresh
- Core pages for government, residents, business, discover, and contact
- Cloudflare hosting, SSL, and basic maintenance
- Manual update support as needed by request
Tier 2
Full Municipal Automation Package
$1,100 setup
$499 / month
Full clerk-workflow relief for less than the posted part-time clerk cap of $576/month.
Full package includes
- Everything in the simple website tier
- Meeting management system
- Digital records and ordinance manager
- Resident forms and request tracker setup
- Mayor/staff mobile dashboard with website update chat
- Website publishing + Facebook-ready post drafts
- Hosting, support, backups, and system maintenance
Optional add-ons: meeting audio transcription +$50/month · email/SMS resident notifications + automated Facebook posting support +$30/month · additional training/support $75/hour.
Implementation Timeline
Production-ready target: 30 days after kickoff.
Week 1
Discovery, records/content gathering, approval workflows, authorized users, site map, dashboard structure.
Week 2
Public website build, agenda builder, public notice templates, meeting calendar, document categories.
Week 3
Records archive, resident forms, request tracker, dashboard, reminders, priority document migration.
Week 4
Town review, edits, training, publishing tests, launch public site and dashboard.
Human Responsibilities
The Town keeps authority and judgment.
AI-City automates repeatable clerical structure. Milton’s officials still make decisions, approve public records, and remain accountable to residents.
- Attend official meetings and work sessions
- Make legal and policy decisions
- Review and approve agendas, minutes, notices, and ordinances
- Sign official documents
- Handle in-person office traffic and sensitive resident concerns
Recommended Next Step
Hold a short working session and confirm the first launch priorities.
AI-City recommends confirming the most urgent clerk tasks, first documents to migrate, approval roles, first resident forms, and whether email/SMS notifications should launch now or later.